Conference registration

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Registration fees

The registration fee includes: attendance to all sessions, conference material, lunches and refreshments in the breaks during the conference days.

Social Events

The Conference dinner will take place on …TBA.
Conference dinner SEK TBA excl. VAT and no alcohol drink included.

Hotel booking

A number of hotel rooms in different price categories have been pre-booked in Malmö for the event. Read more about the hotels here.

Book your room via the online booking service when you register for the conference.

Invitation Letter

Please contact Sweden Meetx if you need an invitation letter after you have registered and paid your registration.

Cancellation of registration and social events

Until TBA cancellation is possible and you will get full refund on the registration fee and congress dinner fee minus an administrative cost of SEK 500. We regret that no refunds can be made for cancellations received after TBA. If you cannot attend the congress, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged.

Please inform Sweden MEETX in writing to E-mail: empc2021@meetx.se as soon as possible to whom your registration should be transferred to in order to be able to print the correct name on the badge and also on the rooming list to the hotel.

Cancellation of hotel

  • When the reservation is confirmed until 8 weeks before arrival, no charge will be taken if reservation is cancelled.
  • From 8 to 4 weeks before arrival – 50% of the total cost of the reservation will be charged.
  • From 4 to 2 weeks before arrival – 75% of the total cost of the reservation will be charged.
  • We regret that no cancellation within 2 weeks before arrival will be refunded.

Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations have to be made directly in written form to Sweden MEETX and not to the hotel. It is possible to transfer your booking to another person.

VAT on fees – important information

The fees are stated in SEK excluding Swedish VAT. Please note that delegates representing a company or organization from a country outside of Sweden are NOT required to pay Swedish VAT on the virtual conference registration fee.

If you are from a country outside of the EU – you can register without a VAT number.

Delegates from Sweden and private persons are required to pay VAT on the registration fee (25%). You do not need to enter your VAT number at this stage.

All delegates (Swedish and international) are required to pay VAT on social events, additional papers (25%) and hotel (12%).

If you are from an EU country
A valid VAT number is mandatory, otherwise, VAT will be added to your registration fee. It is important that your number is stated exactly according to EU standards.

Method of payment

All payments should be made in Swedish Crowns (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.

Payment can be made by the following methods:
Credit card – Visa, MasterCard or American Express. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.

Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days.

Our privacy statement

We are committed to protecting your privacy. The information we ask for in the registration is the information we need to properly arrange the meeting, logistics, login, payments etc. We will provide relevant information with our partners (travel agency / hotel / venue and industry) with the same purpose. Neither we nor our partners will share any information with third parties. We may keep your name and email address for future events, but you are always free to reject any invitations. We can not register your information without your approval. By confirming our cancellation policy and then clicking the “I accept the user agreement” button in our forms, you agree that we store your information for the above purposes.
Sweden Meetx and EMPC 2021 are jointly responsible for the processing of your personal data. Read the full privacy policy here >>